Woodend After School Programme Enrolment Conditions

WASP General Information

PO Box 59 | Woodend | 7641
37 Main North Road | Woodend | 7612
Programme Supervisor Phone – 021 046 4243

On Programme Phone – 021 121 7002

Office Tel: 039755975

Fees and Times

Morning session:

7am – 8.30am  (1.5hrs)

$10.00per day  -Full Time Booking            $10.26 per day Part Time Booking

$11.26 per day Casual Booking

Children can be dropped off at WASP anytime from 7am. Children will be supervised and walked to Woodend School gate between WASP & School  at 8.30am.  Breakfast is available until 7.45am.

Afternoon session:

3pm – 5.30pm   (2.5hrs)

$20 per day – Full Time Booking                $20.40 per day - Part Time Booking

$21.40per day – Casual Booking

WASP staff will meet the children at WASP (School Release children directly to WASP building. Roll Call will take place at 3.15pm.  Any unexpected child unaccounted for will be managed as per the un-notified absence process.    Charges are based on Bookings and not Attendance.

Casual Attendance

If your child is enrolled on a casual basis, please contact W.A.S.P prior to 2:30pm to ensure a space and resources is available for the day that they will be attending.

If your child will be attending a morning session, please book online and contact the Supervisor the day before.

These measures are to ensure there will be an appropriate number of staff on site.

Conditions of Enrolment

• The Before and After School programme will operate from 7:00 to 8:30am and 3:00 to 5:30pm on school days within the school term.
• All absences must be sent to the Programme Supervisor/Centre Phone by email or text message. Where a child is notified absent, parents may request to use part of their 5 day holiday allowance discount of 50%.
• When financially viable, WASP may run a school holiday programme
• Confirmation of booking is at the sole discretion of WASP
• Stand-down period or exclusion is at the sole discretions of WASP
• WASP Programme Coordinator may confidentially contact relevant school staff to discuss a child. Parents/caregivers will be notified that this contact has or will be made
• All accounts must be at a $0.00 balance prior to an enrolment or re-enrolment being accepted

Dropping/Collection of your Child

Each day your child attends the programme, it is important that they are signed in and signed out on the daily roll call pad.   The Supervisor will show you where the roll pad is situated.

• Please ensure you have recorded the time you have dropped your child off (morning session) and the time you have collected them (afternoon session), followed by your signature.

It is important for us to know that your child has arrived and/or departed safely.

If a person arrives to collect your child whose:

1. Name is not on the enrolment form as an authorised person.
2. No prior arrangement/notification was given to the Supervisor by the parent/guardian.

then we are obliged (for your child’s safety) to refuse release of the child and keep them in our care until the parent/guardian has been located for consent.

The programme does not start until 7:00am and closes at 5:30pm.  Our license does not allow us to care for children outside of these hours. 

A late charge of $20.00 per 15 minutes ( or part of )will apply for pick-ups later than 5:30pm.

Health and Safety

Minor health & safety accidents/incidents will be treated by appropriately First Aid trained and certified staff members.  Serious health & safety accidents/incidents will be dealt with according to WASP Policies & Procedures. 

Minor health & safety accidents/incidents may include but are not limited to; minor cuts, abrasions, soft tissue bumps and bruises.

WASP Staff may:

• Apply sun block as appropriate.
• Provide a single dose of Paracetamol if required after having gained parental/caregiver permission. Paracetamol must be in a bottle that has been prescribed by a Doctor (i.e. with a Pharmacist label) and must specify the amount per dose. Paracetamol will not be given to any child without this.
• Administer medically prescribed medication to children when/if required. Full information on dosages will be provided by the parent/caregiver, together with the medication. WASP staff will formally record each time a medication is administered.

All children must wear helmets any time a child uses a scooter, roller blades, bike, skateboard or similar apparatus.

All children must have a hat to wear during Term 1 and Term 4. If no hat is available, then children must play indoor or stay under shaded areas outside.

In situations in which your child fails to arrive at WASP by the prescribed time or arrives at WASP without a booking, the standard procedure will apply.

It is your responsibility as parent/caregiver to sign your child in and/or out at the appropriate times.  Failure to do so will result in the Programme coordinator doing so on the parent’s behalf.  Fees will be charged according to sign in/out times.

Off-site Excursions/Day trips

WASP programme will at times have special trips and activities that occur away from the main site. The trips are undertaken in accordance with the ‘Excursions/Experience Outside the Venue and Transport’ Policy.  You hereby give WASP permission to transport your child/ren from a designated WASP site of operation if and when required i.e. evacuation, group trip, etc. 

Contact Information

You understand that it is your responsibility to ensure that the contact information kept on file by WASP is always current. You can request changes to your child/ren’s information by emailing the Programme Coordinator.

Photography of Children and Children’s Work

You acknowledge that photographs of your child or items of your child’s work completed at WASP may be used at a later date for training, marketing and/or promotional purposes. You hereby give consent for this unless, during the enrolment process, you have indicated otherwise.

Fees and Payments

1. Fees are as advertised but are subject to change. 
2. You agree to pay the fees as stipulated in the fees policy
3. Two weeks’ notice, in writing, must be provided for any permanent cancellation of an enrolment.  The notice period will begin from the date of formal, written notification to WASP Programme Coordinator.  Failure to provide this notice period will result in full charges being applied for two weeks from either the child’s last day of attendance or the date of formal notification being received by the Programme Coordinator. 
4. Full fees are charged for all absences.  A penalty fee of $5 is charged for any un-notified absences or in situations in which phone calls are made to determine the whereabouts of an un-notified absence. 
5. An annual $15 Administration fee will be charged at the start of Term 1, per child.
6. All public holidays are charged at half price for bookings normally required on that day.
7. Full fees may be charged for any school closure due to unforeseen circumstances.
8. There are no refunds for cancellations after the cut-off period for all school holiday enrolments.  The cut-off date is always 7 calendar days (1 week) prior to the beginning of the Holiday Programme. 
9. All school holiday enrolments cancelled prior to the cut-off date may be subject to an administration fee. 
10. All cancellations must be made in writing to the Programme Coordinator. WASP staff are not responsible for administrative issues and do not take responsibility for this information being passed on.
11. Session swaps are not available although extra sessions can be added at the regular enrolment fee.
12. Invoices are sent to your email address provided on your child’s enrolment form on a weekly basis.  Statements are emailed at the beginning of each month.
13. In the event that your payment is dishonored for any reason then you shall be liable for any dishonor fees incurred by WASP.
14. If you default in payment of any invoice when due, you shall indemnify WASP from and against all costs and disbursements incurred by WASP in pursuing the debt including legal costs on a solicitor and own client basis and WASP’s collection agency costs.
15. Without prejudice to any other remedies WASP may have, if at any time you are in breach of any obligation (including those relating to payment) WASP may suspend or terminate the enrolment and is absolved of its other obligations under the terms and conditions. WASP will not be liable to you for any loss or damage that you may suffer because WASP has exercised its rights under this clause.
16. If any account remains overdue after thirty (30) days then an amount of the greater of twenty dollars ($20.00) or ten percent (10%) of the amount overdue (up to a maximum of two hundred dollars ($200.00) shall be levied for administration fees which sum shall become immediately due and payable.

By agreeing to these terms and conditions you authorise WASP to:

• collect, retain and use any information about you for the purpose of assessing your credit worthiness or marketing products and services to You; and
• disclose information about you, whether collected by WASP from you directly or obtained by WASP from any other source, to any other credit provider or any credit reporting agency for the purposes of providing or obtaining a credit reference, debt collection or notifying a default by you.

Pending bookings may not be confirmed if an account is in arrears.

Sickness

WASP has a duty of care to ensure the environment is healthy and safe for all staff and children at all times.

Please do not bring your child to the programme if they are sick, as we do not have adequate facilities to care for them and to prevent the risk of spreading the infection.

If a child becomes ill during programme hours, the child will be put in a quiet space where the child can rest. The first and/or secondary contacts will be called and asked to collect them.

Behaviour Management

We use behavior management techniques that encourage self-esteem development.

It is our goal to ensure that children and families experience an environment where they are safe, secure, respected and their dignity is protected.

This is done through the use of positive reinforcement and a stimulating and varied programme to ensure against boredom.

Every effort will be made to help your child settle into the programme. In conjunction with the parents/caregivers, a behavior management plan may be put into place.

If a child’s behavior is harmful to the other children, parents will be notified.

If the child’s behavior is consistently harmful to the other children, parents will be asked to remove the child from the programme.

Damage to Resources and Property

If a child causes damage to WASP resources and/or property or to any venue that WASP operates from or that venues resources and/or property, all costs of repair or replacement will be met by the parent/caregiver and will be added to the parent/caregiver’s account.

Privacy and Confidentially

Where you are an individual the authorities under this clause are authorities or consents for the purposes of the Privacy Act 2020.

You shall have the right to request from WASP a copy of the information about you retained by WASP and the right to request WASP to correct any incorrect information about you held by WASP.

You acknowledge that the information contained herein is confidential, and pursuant to the Privacy Act, will only be used by WASP to effectively care for your child/ren and not used or distributed for any other purposes. Representatives from the Ministry of Social Development OSCAR Approvals team may view this information as part of the auditing process.

Ministry of Social Development may require and be provided with access to information relating to a child when required under Children's Act .             . 

Policies and Procedures

You agree to adhere to the policies and procedures that are set out, a copy of which can be viewed at WASP or by requesting from the WASP Committee Secretary.

WASP will give as much notice as practically possible for any changes to the above Terms and Conditions.  All changes will be communicated via email, website and/or electronic newsletter.

Complaints

If you are unsatisfied by any aspect of the WASP programme, in the first instance, please discuss with the Programme Supervisor.  

Please refer to the Complaints policy. Full Complaints procedure and contact details are available at WASP.